EXTERNAL VACANCY ANNOUNCEMENT SLRCS/ORGANISATIONAL DEV/2017 001
Sierra Leone Red Cross Society (SLRCS) is a humanitarian organisation that believes every human being is entitled to a life of dignity and opportunity. With the help of our partners, staff and volunteers, we work in vulnerable communities to improve the lives of vulnerable Sierra Leoneans.
SLRCS is seeking talented, hard-working and dynamic Sierra Leoneans for the position of Deputy Director of Finance
Date required: April 2017 Duty station: Freetown with frequent travels to the provinces as required
Grade: Management 3 Contract type: Fixed term – 1 year with possible extension based on performance
Position Summary: Responsible to the Director of Finance for providing technical and professional support in the planning, development and evaluation of an effective accountability system to ensure prudent management of the Society’s financial resources. Other responsibilities include to support the development and coordination of annual budget cycle that provides justification for financial resources needed to accomplish strategic objectives and to manage/report on all finances.
Main duties and Responsibilities
- Coordinate banking services, reconciliation, securities and financial instruments as well as preparing reports which summarise and forecast financial position in areas of levy collections, expenditure and investments
- Support the Director of Finance in establishing stringent expenditure control procedures to ensure proper authorization for payments is strictly followed, any expenditure incurred are supported by payment vouchers and other valid accounting documents as well as ensuring that budgetary allocations are not exceeded without justifiable cause
- Analyse financial information detailing assets, liabilities and capital and prepare financial statements and other reports to summarise current and projected financial position in order to ensure availability of funds to implement planned activities
- Monitor and track the utilisation of capital and operational expenditure against approved plans and ensure that any variances are justified in accordance with approved policies and procedures
- Coordinate and monitor the Society’s investment of surplus funds, also devise and implement effective strategies for managing working capital and expenditure programmes
- Develop and make investment decisions in order to increase the value of funds in the Society’s coffers.
- Develop investment management strategies and oversee all portfolio and asset management responsibilities during the term of the investment
- Support administration with the leasing, renting, financing, maintenance and renovation of all aspects SLRCS’ properties
- Interpret financial reports, statements, accounting records and advice the Director of Finance on the significance of the same as well as identifying, evaluating and presenting options for decision making
- Monitor bank balances on a daily basis in order to produce cash flow forecasts according to income received and expenditure committed, also recommend appropriate action in the event of cash flow variances
- Review analysis of activities, costs, operations and status of on-going programmes in order to determine progress towards stated goals and objectives and taking the necessary steps to ensure that any deviations are immediately acted upon
- Identify areas that need improvement, develop and implement continued improvement of accounting systems and procedures that will enhance the quality, timeliness and availability of financial information
- Oversee the proper maintenance, storage and security of financial and accounting documents in order to ensure that they are properly filed, secured and readily accessible for action. In addition, coordinate the custody and safekeeping of books of accounts, source documents and counterfoil forms.
- Deliver presentations regarding proposed budgets to the Finance Commission, Donor Agencies and Development Partners to clarify financial estimates and gain support for projected budget needs
- Assemble materials for and assist public and private auditors in conducting audits; substantiate compilation and analytical review with supporting work papers for auditors
- Initiate and participate in organisational performance reviews, and business process improvement programmes, as well as undertake special investigations aimed at improving organisational effectiveness
- Review incidents of violations against organisational policy and regulations as well as handle employee disputes and take appropriate action in line with approved policies, procedures and regulations
- Represent the Society at meetings, conferences and workshops and other forums to promote and articulate issues related to humanitarian relief
- Prepare concept papers and periodic progress reports showing organisational achievements against planned targets as well as providing justification for performance variances and areas of improvement
- Carry out any other duties as assigned by your Line Manager.
- Considerable knowledge of financial accounting and in-depth understanding of donor funding procedures
- Considerable knowledge and ability to perform professional accounting work in accordance with the international “Generally Accepted Accounting and Auditing Principles” (GAAP), procedures, standards and controls, including financial forecasting and monitoring of budgets as well as donor accounting policies and procedures
- Strong communication skills including ability to develop proposals, concept papers, position papers as well as write reports and prepare relevant publications
- Technical expertise in strategic planning and budgeting, risk management, quality assurance as well as monitoring and evaluation
- Ability to empower staff through coaching and counselling by emphasizing accountability and results oriented management rather than direct supervision
- Uphold the Fundamental Principles of the Red Cross Movement as well as work in accordance with SLRCS’ Mission, Vision, Policies and Practices.
Minimum Qualifications: B. Sc. In Applied Accounting or equivalent qualifications with over three years working experience in similar position.
Applications should be forwarded under confidential cover marked the position you have applied for with an up-to-date C.V, names of two referees (none relatives) and supporting documents to the HR/Admin Coordinator, 6 Liverpool Street, Freetown. Closing date for receipt of applications: March 24, 2017 at noon.
SLRCS IS AN EQUAL OPPORTUNITY EMPLOYER