Reports To: DIRECTOR OF FINANCE
Sierra Leone Red Cross Society (SLRCS) is a humanitarian organisation that believes every human being is entitled to a life of dignity and opportunity. With the help of our partners, staff and volunteers, we work in vulnerable communities to improve the lives of vulnerable Sierra Leoneans.
SLRCS is seeking talented, hard-working and dynamic Sierra Leoneans for the position of Procuremen Manager
Date required: July 2018 Duty station: Freetown with frequent travels to the provinces as
Grade: Management 3. Contract type: Fixed term – 1 year with possible extension based on performance
2. JOB SUMMARY:
• Procurement Manager is responsible for setting up and managing the country procurement unit. He will be the lead in setting up strategic contracts, Framework Agreements for the Country Office, supporting programs in award procurement planning processes and support field offices, capacity building.
• Monitors business trends and product availability to pay the best price for goods, services and works without sacrificing quality and delivery timelines,
• Ensure that procurement unit under his management is working on an efficient and effective way ensuring best possible processing of international procurement for country offices and ensuring a timely review and validation of procurement processes done in country and keep a close contact with all international orders.
3. MAIN DUTIES
• Responsible for the set up and management of the SLRCS procurement Unit.
• Conduct local market analyses to identify Market segment and potential suppliers
• Develop a contracting strategy to cover the market categories for identified program needs
• Supports to program staff in the set up and updates of procurement plans for each award and manage the country consolidated master procurement plan keeping it updated and producing procurement function action plan and supply plan.
• Develop procurement strategy in which decentralization versus centralization purchase benefits are evaluated, best contracting strategy is developed and set up, and develop procurement work-plan for the whole country.
• Put in place suppliers lists in link to different market segments, manage sub-contracting risks
• Set up ways of working, procedures, internal control system within the unit
• Manages Field offices expenditures beyond an established threshold ensuring the procurement unit is setting up contracts and FWAs serving internal client’s needs.
• Lead big volume or complex procurement processes on behalf of Field office.
• Ensure an internal review and validation mechanism is in place for procurement processes managed at field office level to strengthen compliance and reduce risks for the organization.
• Lead the roll out of the procurement manual in the country.
4. POSITION REQUIREMENT
A University degree / Bachelor degree in Logistics and Procurement Management with practical experience in supply chain management function and CIPS as an advantage.
At least three years procurement management level experience in logistics in the INGO or corporate sector, within complex/large scale country programmes and in emergency response/humanitarian environments.
(iii) REQUIRED SKILLS
• Experience in INGO sector is highly advisable. Experience will be evaluated, but a minimum experience in INGO sector is highly advisable.
• Experience in running complex and high volume procurement processes and in high volume with contracts negotiation skills.
• Experience in procurement management in Sierra Leone market is an advantage
• Experience in managing both goods and services categories in order to serve multi-sectorial projects ranging from Health, FSL with component of cash distributions, education, protection and nutrition.
Application letters should be forwarded under confidential cover marked the position you have applied for with an updated C.V, names of two referees (none relatives) and supporting documents addressed to:
The Independence Interim Manager
Sierra Leone Red Cross Society
6 Liverpool Street
Deadline for submission: 11th July 2018
NOTE: CORRESPONDENCE WILL BE LIMITED TO SHORTLISTED APPLICANTS ONLY. TELEPHONE ENQUIRIES WILL NOT BE PERMITTED.